Unfair Means & Misconduct by Students during Exams
The following actions performed by any student during the course of his/ her examination shall be termed as unfair means/misconduct by the candidate:-
1. Copying from or referring to any material other than the question paper or answer book of the candidate himself during the course of examination. The material could be a piece of paper/cloth, calculator, mobile phones, benches in the examination hall/ labs or different parts of the human body such as hands, arms, feet etc.
2. Bringing to the examination hall any material with the intention to use it in attempting the questions or performing some experiments in the labs during the course of examination.
3. Taking help from the peer examinees in the form of verbal conversation or seeing /showing the answer book of/ to other examinees with or without their consent.
4. Taking/ providing help in performing the experiments in the lab or fields during the course of exam.
5. Refusal to obey the orders of the Faculty Invigilator.
6. Misbehaving or creating disturbance of any kind in and around the examination hall or organizing a walk out or instigating other to walk out.
7. Impersonating or misrepresenting any other candidate in connection with the examination.
8. Smuggling in an answer book or continuation sheet or taking out or arranging to send out the question paper or an answer book or a continuation sheet or replacing the answer book, its inner sheets, or continuation sheets during or after the examination with or without the connivance of the staff on duty in connection with the examination.
9. Forcing his entry into examination hall for the purpose of taking the examination even after being told that he/she is not eligible to sit in the examination.
10. Possessing a lethal weapon or fire arm or coming in drunken condition to the examination hall.
11. Engaging in any other act or omission which creates the tendency to disrupt the orderly conduct of the examination.
Preventive Measures (Do’s & Don’ts)
The following is a list of Do’s & Don’ts for Students sitting for an exam:
1. The students must not possess any material with them other than the ones permitted which could be of any help in the course of examination.
2. The students should search their pockets and seats (on & around) and if any such material is present, the same should be placed outside the exam hall/ room.
3. The students are not allowed to bring mobile phones in the examination hall
4. The students should be asked to sit as per the seating plan prepared by the invigilator.
5. The students are not allowed to converse/talk to their peers during the course of examination. In case of any difficulty/ requirement, the student may raise his/ her hand to indicate his intention to converse with the faculty in charge on invigilation duty.
6. The students must not try to refer to the answer book/ question paper of their peer examinees.
7. The students are not allowed to leave the exam hall during the first 90 minutes of their examination for the purpose of attending to the toilets or otherwise.
8. Although the use of calculators becomes essential to answer the questions for many engineering and science subjects. However there are still many subjects where the use of calculator is not required. The paper setter should clearly mention on the question paper whether the calculator is required to be used in the exam hall or not. Accordingly an announcement whether the calculator is allowed or not should be made by the invigilator.
9. The students should place their I-cards on their tables(it is mandatory for the students to carry their I-cards during any exam)
10. The students may be allowed to enter the examination hall/ room not more than 10 minutes before the start of examination.
11. The students may not be allowed to appear for the examination after 30 minutes of the start of the examination.
12. In case a student is found conversing/ talking to his/her peers during the course of examination for the first time, the faculty member may ask for his/ her seat to be changed but if he/she continues to do it, a UMC case may be recorded against the student.
13. In case a student behaves in a hostile manner or creates a ruckus and disturbs other students or there is a mass protest by the students inside the exam hall, the faculty member will report the matter immediately to the Director of the concerned schools and the Dean of the college.
14. The students may not be allowed to leave the exam hall before half of the time allowed for exam is over.
Procedure to Deal a Case pertaining to the Use of Unfair Means/Misconduct during the examination
If a student is caught using unfair means during the course of his/ her examination by the invigilator or any other member of faculty on examination duty, the following sequence of steps must be taken:
1. The answer book and the material used for unfair means will be confiscated by the invigilator and a statement to the effect may be got recorded from the student who possessed the material and was taking help from the same. In case the student refuses to record such a statement, then the invigilator may record that the student had refused to record such a statement.
2. The invigilator will give a new answer booklet to the student if the student intends to continue his/her exam. Otherwise the student may be allowed to leave the exam hall after half of the time allowed for exam is over.
3. At the end of the examination, the invigilator will submit the case in the prescribed form along with both the answer books and the confiscated material to the Director of the school to which the subject belongs, after recording his own statement regarding the use of unfair means by the student. However, if the material used for Unfair Means is like the desk or some part (s) of the human body or is some oral conversation between peer examinees and can’t be attached with the answer book of the student then the invigilator may call the Director of the School to which the student belongs so as to make him witness the case.
4. The use of unfair means case shall be discussed by the UMC Committee where by the student shall be given a chance to defend his/ her case before the committee. The case shall be presented by the concerned invigilator, before the UMC committee. The UMC committee constituted shall consist of the following :
i. Dean of the Facultyto which the student belongs
ii. Director of the school to which the student belongs
iii. Director of the school to which the Subject Coordinator belongs
iv. Subject coordinator
v. Concerned Invigilator as Presenter
vi. AR/ A & E as Secretary
5. The notice relating to the date & time of hearing of the case shall be sent to the candidate through the Director of the school to which the candidate belongs. If the service of the notice is not affected due to the fault of the candidate, the committee shall proceed ex-parte. In case delay is caused in the service of the notice for no fault on the part of the candidate, a new date of hearing shall be fixed by the committee.
6. The UMC committee shall submit its recommendations for consideration and approval by the Vice Chancellor at the earliest.
7. The UMC Committee may observe the following guidelines for the purpose of awarding punishment to the student. Secretarial assistance for this purpose may be provided by the A&E Section.
If the candidate was found having in his/her possession or accessible to him/her papers, books or notes which do not relate to the subject of examination and which could not possibly be of any assistance to him , no action may be taken against the candidate, otherwise,
i. In case of first such offence by the student, the student be awarded zero marks only in the concerned examination such as minor 1 or minor 2 or major and a warning letter be issued to the student, warning him to desist from such activities and in case of repetition of such as an offence, a more stringent action including expulsion from university may be taken against him/ her. A copy of the Warning Letter be sent to the parents of the student
ii. In the case of second such offence, the student be failed in the subject in which the student was caught using unfair means irrespective of the fact whether he is caught during Minor or Major exam of the subject. A warning letter be issued to the student and a copy be sent to his/her parents.
iii. In the case of 3rd subsequent offense, the student be failed in all the subjects registered by the student during that semester. A warning letter with copy to his/her parents may also be issued.
iv. In case a student still indulges in such an offence after case iii above, strict action as deemed fit including expulsion from university may be taken against the student.
v. For unfair means/ misconduct of the nature specified by A(5) to A(11) above , the committee shall have the right to recommend to the Competent Authority, a disqualification for the candidate from passing or from appearing in University examinations for a period of up-to 3 years depending upon the gravity of the case. The period of disqualification shall commence from the session in which the candidate is found to have committed the misconduct.
The remedial measures include the punishments and counseling given to the students who are caught using unfair means so that they don’t repeat the offence during the course of their studies. The following steps are recommended to be taken:-
1. The punishment as recommended by the UMC Committee and approved by the Vice- Chancellor as per Para (C) above may be given to the student.
2. The student should be counseled by his faculty-mentor so as to persuade the student not to indulge in such malpractices in future.
3. The faculty-mentor may recommend that the faculty member teaching the subject may give some extra time to the student so that the student is enabled to understand and pass the subject.
Appeal against Punishment awarded by UMC
A candidate aggrieved by the punishment awarded to him/her may prefer an appeal to the Vice Chancellor within forty five days from the date of the order. Provided further that the Vice-Chancellor may entertain an appeal after the expiry of the said period if he is satisfied that the appellant has sufficient justification for not preferring the appeal in time